Microsoft Copilot: Complete Guide for Workplace Use in 2026
Microsoft Copilot is now integrated into every Microsoft 365 application. If your company uses Office, this smart assistant is available to you — are you using it efficiently?
Copilot in Every Application
Word: Writing and Editing
Starting a document from scratch: "Write an executive report about [topic] of [number] pages. Audience: [target]. Tone: [formal/professional]."
Improving an existing document: Select text and tell Copilot:
- "Make this more concise"
- "Change the tone to be more formal"
- "Add supporting arguments for this idea"
Excel: Data Analysis
Analyzing a spreadsheet: "Analyze this table and tell me: what's the main trend? What are the anomalies? Which rows deserve careful review?"
Creating formulas automatically: "I need a formula that calculates the average sales for representatives who exceeded the target only."
PowerPoint: Presentations
Creating a full presentation: "Create a 10-slide presentation about [topic]. Include: the problem, the solution, the plan, expected results."
Improving an existing slide: "This slide is cluttered. Simplify it to 3 key points and suggest a visual design."
Teams: Meetings
Automatic meeting summary: After a meeting ends, Copilot automatically generates:
- Discussion summary
- Decisions made
- Tasks for each person with names and deadlines
Catching up on a missed meeting: "I didn't attend this meeting. What did I miss? What tasks were assigned to me?"
Outlook: Email
Writing a professional reply: Select an email and say: "Write a reply approving the request and suggesting a time next week."
Summarizing an email thread: "Summarize this long email thread in 3 points and highlight any action required from me."
Getting Copilot
Microsoft 365 Copilot: For businesses only — $30/user/month added to your 365 subscription.
Free Copilot: Available in Windows 11, Edge, and the website (copilot.microsoft.com) with basic capabilities.
Copilot Pro: $20/month for individuals with limited Office integration.
